Budget Timeline
Timeline for Budget Reduction 2010-2011
In consultation with the Academic Senate committee on Libraries and the EVCP, The Library will address a chronic structural deficit by reducing expenses over a two-year period, beginning July 1, 2009, with results realized by June 30, 2011. We will be consulting with faculty on the best ways to meet cuts, as evidenced in the following timeline:
June 2009 |
University Librarian announcement regarding collections budget reductions. Berkeley and Stanford selectors move to reduce expenses by implementing cooperative collection agreements while preserving content. |
July 2009 |
The Library institutes a new administrative structure in support of tighter controls on rising costs of scholalry communication. |
August 2009 |
Subject funds reduced overall by $638,000, the first half of the budget reduction target. |
November 2009 - February 2010 |
Librarians develop lists of serial titles proposed for cancellation. |
March 2010 - May 2010 |
Faculty invited to comment on proposed cancellations, and lists finalized. |
June 2010 - December 2010 |
Publishers advised of cancellations. |
August 2010 |
Subject funds reduced overall by $638,000, the second half of the budget reduction target. |
January 2011 |
Most savings from cancellations are realized. |
Background Information
Several realities result in The Library making early estimates of an upcoming fiscal year's expenses, and comparing them to recurring funds, including
- The budget reduction process is a series of discussions between liaisons, their faculties, and other subject specialists within UC. This very important process needs to occur in parallel with other demands on faculty time made by both the academic and faculty member's on-campus / off-campus calendars.
- In order to realize savings in a given fiscal year, any needed serial cancellations and/or reductions to monographic allocations must be made by July 1 of that year (e.g., for fiscal year 2006/2007, changes went into effect July 1, 2006).
- The campus budget devolves from the State budget. The campus is often unable to inform The Library of any hoped-for permanent or one-time increases to the collections budget until after the fiscal year has begun (e.g., for fiscal year 2006/2007, actual budgets did not become available until September 2006).
Estimates are made based on actual expenditures paid out in the preceding completed fiscal year (e.g., estimates for 2006/2007 were made based on the full year's expenses known, 2004/2005) and using inflation rates projected by members of the publishing and library communities. These early estimates are "best guesses". The actual balancing of expenditures to available funds is an ongoing process involving a moving target as any given year plays out.
A typical timeline is as follows (example dates are for fiscal year 2006/2007):
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Fall
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The Library hears from the campus of any changes in permanent allocations to the collections budget for the current fiscal year (example 2005-2006). These dollars are assumed to remain constant into the future for purposes of estimate (projecting 2006-2007). Expenses from the full prior fiscal year are known (example 2004-2005). |
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February - March
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If a deficit in funding is projected, library liaisons will prepare lists of possible cancellations. |
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April - May
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Liaisons' lists of titles proposed for cancellation will be posted and discussed with faculty and with collection managers at other UC campuses. |
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June
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Library staff process cancellations in order to realize savings beginning on July 1 (e.g., July 1, 2006 for fiscal year 2006-2007) |
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ongoing… |
Given a likely future of ongoing inflation, campus and systemwide discussions and analysis to formulate a sustainable collection management strategy will continue. |
